Dan Gookin wrote the first-ever For Dummies book in 1991. The author of several bestsellers, Dan's books have been translated into 32 languages and have more than 11 million copies in print. Dan is the bestselling author of all editions of Word For Dummies.

Introduction 1

About This Book 1

How to Use This Book 2

Foolish Assumptions 3

Icons Used in This Book 3

Where to Go from Here 4

Part 1: I'll Take Word for [...] 5

Chapter 1: Word Origins. 7

Word of the Day 7

Starting Word, the program 8

Starting Word, the online version 8

Opening a document to start Word 9

Your First Word 10

Working the Word Start screen 11

Beholding Word's main screen 12

Navigating the ribbon 13

Showing and hiding the ribbon 14

Using Word on a touchscreen 15

Changing the document view 16

Viewing a document vertically or side-to-side 17

Making the document appear larger or smaller 17

Last Word 18

Quitting Word 18

Closing a document without quitting Word 19

Setting Word aside 20

Chapter 2: The Typing Chapter. 21

The New Hunt-and-Peck 21

Using the PC keyboard 22

Working the touch keyboard 23

Understanding the mouse pointer 24

Keyboard Do's and Don'ts 25

Following the insertion pointer 25

Whacking the spacebar 26

Backing up and erasing 26

Pressing the Enter key 27

Table of Contents iii

Stuff That Happens While You Type 27

Using text predictions 27

Watching the status bar 28

Observing page breaks 28

Working collapsible headers 29

Dealing with spots and clutter in the text 30

Understanding colorful underlines 30

Part 2: Your Basic Word 33

Chapter 3: Moving Around a Document 35

Scroll the Document 35

Working the vertical scroll bar 35

Using the horizontal scroll bar 37

Scrolling with the mouse wheel 37

Move the Insertion Pointer 38

Commanding the insertion pointer 38

Moving the insertion pointer in small increments 38

Moving from start to end 39

Return to the Previous Edit 40

Go to Wherever with the Go To Command 41

Chapter 4: Text Editing 43

Remove Text You Don't Want 43

Plucking out single characters 44

Deleting a word 44

Deleting more than a word 45

Paragraph Playtime 47

Setting hard and soft returns 47

Splitting a paragraph 48

Joining two paragraphs 49

Undo Mistakes with Undo Haste 49

Undoing the Undo command with Redo 50

Using the Repeat command 50

Chapter 5: Search for This, Replace It with That 51

Text Happily Found 51

Finding a tidbit o' text 52

Scouring your document with Advanced Find 53

Finding stuff you can't type 56

The Replace Part 58

Replacing text 58

Replacing formatting 59

Chapter 6: Blocks o' Text 61

Meet Mr Block 61

Mark a Block of Text 63

Using the keyboard to select text 63

Marking a block with the mouse 64

Using the F8 key to mark a block 65

Blocking the whole dang-doodle document 66

Deselecting a block 66

Block Manipulation 67

Copying a block 68

Moving a block 68

Setting the pasted text format 69

Using the mouse to copy or move a block 70

Viewing the Clipboard 71

Chapter 7: Spell It Write 73

Check Your Spelling 73

Fixing a misspelled word 74

Dealing with incorrectly flagged words 75

AutoCorrect in Action 76

Undoing an AutoCorrect correction 76

Creating a new AutoCorrect entry 77

Adjusting AutoCorrect settings 78

Grammar Be Good 79

All-at-Once Document Proofing 80

Reviewing all those errors 80

Rechecking a document 81

Document Proofing Settings 82

Editing the custom dictionary 82

Disabling automatic proofing 83

Hiding all proofing errors in a document 83

Dealing with Word's refusal to spell-check 84

Chapter 8: Documents New, Saved, and Opened 85

Some Terms to Get Out of the Way 85

Behold! A New Document 86

Save Your Stuff! 87

Saving a document for the first time 88

Dealing with document-save errors 90

Saving or updating a document 90

Saving automatically on OneDrive 91

Forgetting to save before you quit 91

Open a Document 92

Using the Open command 92

Opening one document inside another 94

Recover a Draft 95

Chapter 9: Publish Your Document 97

Your Document on Paper 97

Previewing before printing 98

Printing the entire dang doodle document 98

Printing a specific page 100

Printing a range of pages 101

Printing on both sides of the page 102

Printing odd- and even-numbered pages 102

Printing a block 103

Printing more than one copy of something 104

Choosing another printer 104

Canceling a print job 105

Electronically Publishing Your Document 105

Preparing a document for publishing 105

Making a PDF 106

Exporting your document 107

Part 3: Fun with Formatting 109

Chapter 10: Character Formatting 111

Text Formatting Techniques 111

Basic Text Formats 112

Setting a font 113

Applying character formats 114

Text Transcending Teensy to Titanic 115

Setting the text size 116

Nudging text size 116

More Colorful Text 117

Coloring the text 117

Shading the background 118

Change Text Case 119

Clear Character Formatting 119

Behold the Font Dialog Box 120

Chapter 11: Paragraph Formatting 123

Paragraph Formatting Rules and Regulations 124

Formatting a paragraph 124

Locating the paragraph formatting commands 125

Justification and Alignment 126

Line up on the left! 126

Everyone center! 126

Line up on the right! 127

Line up on both sides! 127

Make Room Before, After, or Inside Paragraphs 128

Setting the line spacing 128

Making space between paragraphs 129

Paragraph Indentation Madness 130

Indenting the first line of a paragraph 130

Making a hanging indent (an outdent) 131

Indenting a whole paragraph 132

Using the ruler to adjust indents 133

Chapter 12: Tab Formatting 135

Once Upon a Tab 135

Viewing the invisible tab characters 136

Seeing tab stops on the ruler 137

Using the ruler to set tab stops 138

Using the Tabs dialog box to set tabs 138

The Standard Left Tab Stop 140

Creating a basic tabbed list 140

Creating a 2-tab paragraph-thing 141

The Center Tab Stop 143

The Right Tab Stop 144

Making a right-stop, left-stop list 144

Building a 2-column right-stop list 145

The Decimal Tab 146

The Bar Tab 147

Fearless Leader Tabs 148

Tab Stop, Begone! 150

Chapter 13: Page Formatting 151

Describe That Page 151

Setting page size 152

Changing orientation (landscape or portrait) 152

Setting the page margins 153

Using the Page Setup dialog box 154

Page Numbering 156

Adding an automatic page number 156

Starting with a different page number 158

Numbering with Roman numerals 159

Removing page numbers 159

New Pages from Nowhere 160

Starting text on a new page 160

Inserting a blank page 161

Page Background Froufrou 161

Coloring pages 161

Printing colored pages 162

Adding a watermark 163

Chapter 14: Section Formatting 165

A Document Sliced into Sections 166

Reviewing section types 167

Creating a new section 167

Using sections 168

Removing a section break 169

That First Page 169

Adding a cover page 170

Inserting a cover page manually 170

Headers and Footers 171

Using a preset header or footer 171

Creating a custom header or footer 172

Working with multiple headers and footers 175

Removing a header or a footer 177

Chapter 15: Style Formatting 179

The Big Style Review 179

Locating styles in Word 180

Applying a style 182

Identifying the current style 182

Removing style formatting 183

Make Your Own Styles 183

Creating a style 184

Using the Create New Style from Formatting dialog box 185

Modifying a style 187

Assigning a shortcut key to a style 187

Deleting a style 188

Style Tips and Tricks 189

Changing the Normal style 189

Creating heading styles 190

Customizing the Style Gallery 191

Chapter 16: Template and Themes Formatting 193

Instant Documents with Templates 194

Using a template to start a new document 194

Changing a document's attached template 196

Templates of Your Own 197

Building a template from an existing document 197

Modifying a template 198

The Theme of Things 199

Applying a document theme 200

Modifying or creating a theme 201

Chapter 17: Everything Drawer Formatting. 203

Weird and Fun Text Effects 203

Steal This Format! 205

Automatic Formatting 206

Enjoying automagical text 206

Formatting tricks for paragraphs 209

Undoing an AutoFormat 210

Center a Page, Top to Bottom 210

Part 4: Spruce Up a Dull Document 213

Chapter 18: They're Called Borders 215

The Basics of Borders 216

Putting borders around a paragraph 217

Boxing multiple paragraphs 218

Removing borders 218

The Borders and Shading Dialog Box 218

Creating a fancy title 219

Boxing text 220

Applying a page border 221